There are many debates if one should consider hosting email solutions like Office 365 instead of conventional email hosting.
Many want to know why they should consider Microsoft’s email solution over other hosted email solutions out there. There are a lot of advertisements floating around lately for Office 365, whether from Microsoft direct or partner companies. Why not consider Office 365, the next generation of hosted messaging and collaboration system.
Following is a comparison on the benefits of Office 365 & problems associated with typical POP3 or IMAP email hosting, in order to help you make an informed decision about whether Office 365 is the right choice for you.
|Office 365||POP3 / IMAP Mail Hosting
|Secure connection – authentications are over secured channels.||Unsecure connection – authentications are done in plain text, which is susceptible to man-in-the-middle attack, not always from outside the network, but sometimes inside as well.|
|No duplicate mail issues – mailbox contents are synchronized with server mailbox.||Duplicate mails when mail client loses information on last email downloaded.|
|Synchronize your mailbox across multiple connected device.||Emails sent or entries added on one device may not be on another, e.g. Messages sent from PC will not be accessible on mobile device.|
|Push mail ensure mails coming in are immediate to all connected nodes.||Emails are received on scheduled timing indicated on mail clients.|
|25 GB of storage per mailbox ensure minimal issue on mail quota.||Mailbox sizes are usually smaller, shared between user accounts with higher cost for bigger disk space.|
|Flexibility to access your mails & calendar from PC, Mac, web, iPhones, or other mobile devices with similar & familiar view & interface.||Each device operates separately.|
|Global address list allows you to access centralized, frequently used contacts on the go.||Each contact list on each device operates separately from the others.|
|Support for multiple domains for a single fee.||Each additional domain will have additional costs.|
|Access your calendar on the go. All edits & entries are synchronized & similar.||Individual calendar on each device. New entries are not updated on all nodes.|
|Share calendar with the ability to control amount of information accessible.||No calendar sharing support.|
|Support for IMAP / POP3 for older Outlook/mail clients.||Native support for these protocols.
|Native Exchange client support in Outlook.||No support or requiring connectors to work as Exchange client.
|Mail retention policy enable retention of deleted email, to allow recovery or adhere to corporate policy or regulatory reasons.||No control on mail messages once they are downloaded.
|Advanced messaging features like unified messaging system, instant messaging client, SSO (single sign on support), hybrid deployment, etc.||Not available or limited advanced features on other hosted services.
Finally, one of the biggest advantages of moving to the Office 365 platform is that you can get the entire Microsoft Office suite with your email plan. Different plans include different combinations of mailbox-only, mailbox and Office suite, OneDrive, Yammer, Teams, Skype, and SharePoint. This means that you get not only your mailbox, but a full copy of Microsoft Office (different versions available, depending on the plan you choose).
It simplifies licensing dramatically, since you no longer have to deal with purchasing box or open license copies and your Office suite is always up-to-date on all your devices – PC, Mac, iPhone, Android…it doesn’t matter!